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Rules and Best Practices - Of the Year Awards

Do you know someone who is deserving of recognition for this year's "Of the Year" awards but you don't know exactly how to get started? Well, you are in the right place.


  1. Start by choosing the award for which you want to nominate the member. 
     
  2. Next, select the proper form.

    (Use the Online CAPF 120 for all awards except Aerospace Education Officer of the Year, Aerospace Education Teacher of the Year and Cadet of the Year.

    (Click on links to access nomination forms and submit with supporting documents to awards@mdcap.org)

    If you have trouble viewing the form through the MDWG website, click here to go directly to the form.  
  3. When filling out the Online CAPF 120, enter information in all the required fields. You will be alerted if you miss a required answer. 
     
  4. Now, it is time to fill-out the justification section. This is where you explain why you believe the member deserves an "Of the Year Award.       
  • Begin with an opening sentence.
    (Example)

    2d Lt Anne Strong, of the Example Composite Squadron, is herby nominated for the Safety Officer of the Year Award.
     
  • Next, describe, in complete sentences and in paragraph form, why the member is deserving of this award.

    It may help to answer some of the questions below when formulating your thoughts. Pick the ones you think apply to the person being nominated.

    - What does this member do for the unit?
    - What is challenging about the position?
    - What is special about their performance?
    - Why do you believe the member is deserving of special recognition?
    - What is this member doing that is above and beyond what is expected in his/her position?
    - What obstacles (if any) has the member successfully overcome in the position?
    - How has the member’s contributions helped their squadron, group and/or wing?
    - What are some specific accomplishments, initiatives, improvements or achievements the member has brought about/completed/attained in the position?
    - How has the member's work in CAP helped people/groups outside of CAP? (This could apply, for example, to Aerospace Education and DDR Officers.)
    - Use numbers to describe the accomplishments, such as time spent on a project, flying hours, number of members recruited, amount of money saved, etc.

    Need help finding just the right words? 
    Click Here for a list of suggested nouns, phrases and action verbs (Pages 9-33 of CAPP 39-3, June 2010).


    Click here to see example sentences from other awards nominations. (Pages 35-42 of CAPP 39-3, June 2010)
    (Scroll down to the "Helping Sentences" Section.)
  • Lastly, write a closing such as:
    (Example)

    Given these achievements, I strongly recommend that 2d Lt Anne Strong be recognized as the Maryland Wing Safety Officer of the Year for 2017.
     

After completing the Justification section, enter your information (name, grade and title) at the bottom of the page.  The form will allow you to choose your grade from a pick-list.  

Now it is time to submit the nomination!


Things to remember:

  1. It is possible the people reviewing the awards do not know the nominee. So, be specific and do not assume the reader will know anything about the nominee.
  2. Write in complete sentences. (No bullet points.)
  3. Fill-out the form as completely as possible and proofread your work before submitting.
  4. All nominations will be submitted electronically to the Wing Awards Board through the Online CAPF 120 except for Aerospace Education Officer of the YearAerospace EducationTeacher of the Year and Cadet of the Year(Click on links to access nomination forms and submit with supporting documents to awards@mdcap.org)
  5. Ask questions, if you have them. You can contact the Wing Admin/Personnel Officers at johnhenri.richardson@mdwg.cap.gov or julie.s.holley@mdcap.org prior to the deadline of 4 September 2017.
  6. You can submit a rough draft of your award nomination for feedback by emailing julie.s.holley@mdcap.org, prior to 25 Aug.
  7. Nominations received past the deadline of 4 September 2017 or incomplete nominations will not be considered. (Anything less than four sentences in the justification section is considered incomplete).
  8. For even more advice on creating awards nominations, view the complete CAPP 39-3, June 2010, "Awards Made Easy".